We are the directing and coordinating authority on international health within the United Nations’ system.
We do this by:
providing leadership on matters critical to health and engaging in partnerships where joint action is needed;
shaping the research agenda and stimulating the generation, translation and dissemination of valuable knowledge;
setting norms and standards and promoting and monitoring their implementation;
articulating ethical and evidence-based policy options;
providing technical support, catalysing change, and building sustainable institutional capacity; and
monitoring the health situation and assessing health trends.
Leadership priorities
For each 6-year programme of work priority areas are identified where our leadership is most needed.OBJECTIVES OF THE PROGRAMME
The country team is responsible for promoting technical cooperation, stimulating interest and coordinating assistance for health development based on global and regional strategies and WHO guidelines It is also responsible for contributing to the collection, analysis and dissemination of health information
DESCRIPTION OF DUTIES
The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office
Administer and/or coordinate processing of work products and transactions across programme, financial, and administrative work areas
Financial
Review obligating documents, undertake reconciliations, and prepare reports, as required
Review and process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments
Monitor aspects of the implementation of country activities (such as deadlines, funds for project/programme budget and financial expenditures) according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays
Administrative
Support the preparation and monitoring of teamwork plans in the enterprise resource planning system
Manage the smooth running of the administrative functions, including maintaining an up-to-date status of the office space and acting as the office space focal point for the department
Obligate purchase requests for services and goods, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate
Track/administer the team’s client-support/response system and flow of information, monitoring and ensuring the processing of requests and correspondence
Provide administrative support to the organization of internal and external meetings, including the preparation of letters of invitation, documents, cost estimates and travel requests, the distribution of materials and liaison with participants and other stakeholders
Write team meeting report and populate with the other team members
Compile and ensure the availability of documentation for team meetings, seminars, and workshops
Establish and or maintain the team's electronic filing system of technical documents and correspondence
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education or equivalence training
Desirable: University degree in business administration, social sciences, or related field Training in United Nations systems is an advantage
Experience
Essential: A minimum of eight years of progressively responsible work experience relevant to the position in the administrative field
Desirable: Relevant experience in WHO or in the United Nations system (UN) Experience in enterprise resource planning systems
Skills
Proficiency in the use of standard office computer software, note taking and operation of computerized systems and databases
Demonstrated knowledge of procedures and practices, rules and regulations in an administrative support area in a United Nations or WHO country office
Ability to undertake research, and prepare reports, briefing materials, and maintain filing systems
Basic financial accounting skills
Ability to train, brief and explain administrative procedures to other staff members
Ability to review, write/draft routine and non-routine correspondence and reports using proper grammar, punctuation, and
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