Supervisor Receiving & Warehousing at Avery Dennison October, 2023

Job Description

Scope and general purpose of the role: 

The incumbent is responsible for receiving import and local materials.  The incumbent is also required to control the warehouse in terms of stock present as per the system including cycle counts and maintain stock records. The incumbent’s job purpose is not limited to the abovementioned.

KEY RESPONSIBILITIES WILL INCLUDE:

Receiving of Materials:

• Check the documentation, seal and container number when the container arrives on the premises
• Check the status report as per the documentation received from the shipping department
• Ensure that the PO number matches the container number and verify the material that is on the shipment
• Ensure the receiving unit of measure is correct. 
• Ensure accurate labeling of stock. 
• GRN the material on the system for availability for planning purposes
• Highlight any discrepancies in relation to quality, quantity or any other deviation from PO/DO at receipt.  
• Submit a report for the imported material to the shipping department and local material to the finance department containing the GRN numbers including the amount of reels as per PO number as well as the amount including and excluding VAT as soon as the container docks at the receiving department

Material Control:

• Conduct a cycle count at least once per month in order to control the movement of  material to ensure that the actual material matches the material on the system
• Report discrepancies to the DC Manager immediately  
• For discrepancies fill in the stock adjustment form and submit to the DC and for approval. 
• Ensure FIFO is strictly followed. 
• Segregate non-conforming products on system and physical location.

Staff Management:

• Participate and involve staff in ELS and Kaizen events
• Growth ability- develop staff by monitoring their performance and enhancing their skills by recommending certain relevant training for staff members.  
• Motivate and provide guidance and assistance to staff
• Conduct staff meetings on a daily basis
• Ensure that all staff reporting to you are aware of and understand the company’s values and ethics
• Ensure that all forklift drivers complete the safety register prior to the commencement of duties and hand to you for inspection and sign off
• Complete a job ticket stating the malfunction and submit to the maintenance department

HOUSEKEEPING:

• Maintain a clean work area at all times.

QUALITY:

• Incoming quality defects to be reported to DC Manager immediately
• Report any defects to the team leader immediately.

ELS:

• Actively seeking out CIP opportunities and implementations thereof.
• Proactively seeking out MOE reductions. 
• Continuous focus on 5S.  

SAFETY:

• When on the plant ensure that safety equipment must be worn at all times namely: safety shoes, safety glasses, earplugs, gloves
• Ensure that all Company Safety policies are adhered to at all times
• Constant Focus on reporting and action on near misses and unsafe acts/conditions and behaviors 
• Ensure that safety equipment is worn in the plant at all times namely: bump cap, safety shoes, safety glasses, and hand cut resistant gloves.
• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific  SHE appointment
• Report any unsafe act or condition to SHE representative or shift leader
• Report any incident, directly to the SHE representative or the shift leader
• Carry out your duties in line with Avery Dennison Corporate EHS Standards, Procedures and Guidelines.

KEY COMPETENCIES REQUIRED FOR ROLE:

• Aligning Performance for Success
• Building Partnership 
• Coaching 
• Customer Focus 
• Decision-Making  
• Facilitating change 
• Initiating Action 
• Managing conflict 
• Planning and Organizing 

Qualifications

Formal Qualifications:

• Grade 12 Certificate. 
• Certificate in Procurement
• Recognized qualification and or certificate would be an advantage.
• Pre-Requisite Experience: 
• Minimum of 3 years  receving/dispatch/warehouse experience in the Manufacturing or Logistics environment.
• Minimum 1 year management experience