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POSITION PURPOSE
Responsible for a variety of Trust administration related duties and support functions. Responsible for the completion of the monthly bank recons / Trust Account Reports. Provides assistance as requireResearch and resolves discrepancies and accounting arrears – completed related reports, summaries and records and performs related clerical duties.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the monthly Trust Account Reports.
- Ensure bank recons are timeously completed and accurately finalized monthly
- Responsible for investigating and resolving errors daily.
- Disputes/investigates unallocated bank and cashbook entries
- Receipt Journals – allocated portfolios (limited to Senior Trust Administrator role).
- Responsible for the reports for the Trust Accounts.
- Runs Admin Fees & Lease Fees on monthly Ledger Close & get sign off from Portfolio for posting, and ensuring invoices are generated and delivered.
- Assists portfolio with Financial Year End requests relating to Trust (Segregation of Duties Applied).
- Monthly debit order process (In-house platform and Banking Platform)
- Complete full check and process of tenant refunds (ISO Document 8 Procedure 1/2/2)
- Assist Manager with releasing of third party payments on various bank accounts
- Assists with Internal / External Audits
- Assists with Bank Charge Bank Recon Reviews (Segregation of duties applied)
- Assists with queries raised on Trust Fault Centre
Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
- Interact with portfolios and Trust Administrators / Creditors resolve any unallocated entries & discrepancies on the bank reconciliation
- Assists with administration in other portfolios, when colleagues are on leavAssists and act as substitution for area staff when on leave
- Any non-compliance on company policies and procedures need to be escalated to Trust & Support Head + Group Risk & Compliance.
Assumes responsibility for related duties as required or assigned.
- Training and support for Trust admin staff
- Runs errands as requested
- Assists with special projects as assigned
- Ensures that work area is clean, secure, and well maintained
- Assist Trust & Support Head when required.
- Management is immediately informed of any inappropriate conduct or behavior.
PERFORMANCE MEASUREMENTS
- Bank reconciliations are done accurately according to monthly time table
- Unallocated accounts are followed up and resolved monthly
- Admin Fees are processed accurately and paid timeously.
- Debit Orders are processed accurately.
- Good working relations exist with area stafAssistance is provided as needeEffective coordination and cooperation exists.
EDUCATION/CERTIFICATION:
- Matric + 3 years Bookkeeping (Books to Trial Balance)
REQUIRED KNOWLEDGE:
- Knowledge of bank reconciliations and investigating basic accounting discrepancies.
- Understanding of basic bookkeeping concepts and procedures
EXPERIENCE REQUIRED:
- At least three years’ experience within a finance department, performing bookkeeping functions.
SKILLS/ABILITIES:
- Well organized & Attention to Detail
- Good interpersonal and public relations skills.
- Cooperative and willing to assist others