Job Description
Operation Process
Collating and managing FICA/KYC compliance docs required from existing or potential business partners.
FICA checks
Credit checks
Media checks
Delinquent register
Liaising with Project Developers and requesting FICA information from the client.
Obtaining the correct documents to and ensure FICA compliance
Pipeline management
SAP Information – ensure SAP is updated by Project Developers (managing the process i.e. accuracy of information). Assist with entering data and resolving issues.
Monitoring and reporting on the appointment of directors and steerco members in PDU project entities.
Monitoring terminal drawing dates on the project portfolio and alerting Project Developers timeously.
Organising team meeting including PDU Pipeline meetings, Project Review Forums, Huddles etc., circulating agendas and supporting documents as well as minute taking.
Extracting detailed SAP pipeline reports and following up with team on agreed actions from pipeline meetings.
Ensuring quorum requirements at above meetings as required.
Regularly updating pipeline and drawdowns on SAP, as well as uploading applications and enquiries.
Office Management
Requisition of stationery.
Process project disbursement claims and follow up on payments.
Liaise with Travel Office to ensure accurate and timeous travel bookings (including changes / amendments pre, during and post- travel), as well as delivery / forwarding of travel documents to team members.
Accurate and timeous reconciliation and processing of team travel claims.
Scheduling meetings and arranging venues.
Arranging IT support for hybrid meetings.
Customer Focus & Stakeholder Management
Provide professional secretarial support
Provide an efficient customer service to both internal and external customers
Qualification and Experience
Qualification Requirements
Matric
Relevant Diploma
Knowledge and experience requirements
5 to 10 years proven Secretarial and Administration experience.
The following computer skills and knowledge of office software packages are essential:
MS Word; PowerPoint; Excel; Outlook
Knowledge of SAP will be an advantage
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