Purpose of the Job:
To maintain a portfolio of tier 3 or 4 clients, by completing the daily/monthly/quarterly and annual tasks, and producing Annual Financial Statements of the highest quality to be audited and released to Clients per SLS, and submitted to the FSCA per prescribed deadline dates.
Overview:
Education
Matric (Grade 12) with a minimum of 5 years Retirement Fund accounting experience and/ or
Relevant Accounting Degree/ Tertiary Qualification or studying towards
Experience
5 years minimum of either retirement fund industry work experience or experience in the accounting field
Strong retirement fund industry knowledge – Essential
Strong accounting skills – Essential
Key performance areas
Operational effectiveness
Management of bank account justifying the bank account balance and processing all investments and disinvestments instructions timeously
Complete a Bank Reconciliation of Cash at Bank, Investments and clearing accounts for each Fund as per procedure monthly
Compile Trustee Cashflow reports as per procedure monthly
Ensure all fees and payroll expenses / premiums are paid monthly and timeously
Adhoc Invoices are paid within 3 days of receipt.
Successfully complete all Funds for review within portfolio within 45 days of the quarter end to the Reserve Bank
Produce quality financial statements 2 weeks prior to the commencement of an audit
Ensure that all financial statements are released to clients within 4 months and signed for submission to the FSCA within 6 months after year end.
Completion of monthly Asset and Liability Matching queries with no highly significant issues
Maintaining and prepare all funds destined for closure with training and guidance.
Resolving all queries to FSCA within the required 30 days from receipt
Strive to obtain 100% compliance rating on internal audits
Embrace any technological advancement to gain operational maximum efficiencies
All processes and document storage for to save on sharepoint or server, no shared documents to be saved on desktop
Adherence to procedures to avoid potential PI claims
Ensure no FSCA Penalties lodged within a review period
Management of individual expenses to avoid overruns
Manage the audit process to avoid cost overruns
TCF
Fulfills his/her duties in such a manner that the relevant TCF outcomes are delivered
Constructively speaks up about any TCF short-coming in any part of the business
Quickly owns up to any mistakes or oversights he/she may be party to that may have negative TCF consequences (such behavior is never punished).
Competencies
Business skills
The ability to carry out a business task effectively with determined performance and results within a given time.
Planning time to achieve goals
Valued added service
Good knowledge of the Retirement Fund Industry
Relationship building skills
Excellent oral & written communication skills
Ability to multi-task
Ability to anticipate and manage change
Innovative thinking and delivery
Functional skills
The ability to work co-operatively in a group, to be a member of a team and work towards the purpose of a common goal.
To have the energy and drive required to meet the challenges of work.
The willingness and ability to follow prescribed rules, procedures and instructions within a defined framework
The ability to sense, and attempt to understand feelings and perspectives by taking an active interest in the teams’ concerns, values, needs and views
The ability to align your behaviour with the needs, priorities and goals through commitment and determination
The ability to accept change and adapt ones approach to maintain efficiency within a variety of circumstances, and with individuals and groups within the organisation, processes, protocols, requirements, or cultures
The ability to express oneself clearly in written communication in order that the content is understood by the receiver.
A professional and friendly manner and the ability to deal with all levels in the organisation
The ability to handle stress and problems without loss of focus, enthusiasm and professional composure.
Core competencies
Analytical Skills
Detailed Orientated
Excellent Problem Solver
Interpersonal and people skills
High attention to detail and accuracy
Excellent customer service
Technical proficiency
Excellent communication – verbal and written
Strong analytical ability and logical thinking style
High sense of accountability
Team player
Goes the extra mile
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