Regional SHEQ & Lean Specialist – Cape Town at Volvo Group March, 2025

Job Objectives:

Safety Policy Implementation:

• Support the Safety (SHEQ) Manager in the development, implementation, and ongoing refinement of safety policies and procedures.
• Ensure safety policies are communicated effectively to all employees and provide support in their implementation.

Inspections and Audits:

• Conduct regular safety inspections and audits across various departments and facilities to identify potential hazards and areas for improvement.
• Prepare detailed inspection reports and work with the Safety Manager to address identified issues.
• Partake in any external health and safety inspections or audits authorized by Volvo Group SA.

Safety Training and Awareness:

• Assist in the development and delivery of safety training programs for employees, including new hire orientation and refresher courses.
• Maintain training records and ensure that all employees are up to date with required safety training.

Incident Investigation:

• Support the investigation of workplace incidents, including accidents, near-misses, and safety violations.
• Collect and analyses data, prepare incident reports, and help develop corrective action plans to prevent future occurrences.

Safety Performance Monitoring:

• Monitor key safety performance indicators and metrics to assess the effectiveness of safety programs.
• Prepare regular reports for the Safety Manager and senior management on safety performance and compliance.

PPE and Safety Equipment Management:

• Assist in the management and distribution of personal protective equipment (PPE) and other safety equipment.
• Ensure that PPE is properly maintained, and that all safety equipment is in good working condition.

Regulatory Compliance:

• Stay current with relevant safety regulations, standards, and industry best practices.
• Support the Safety Manager in ensuring that the company’s safety practices comply with local, national, and international regulations.

Documentation and Record-Keeping:

• Maintain accurate records of safety inspections, training sessions, incidents, and corrective actions.
• Assist in preparing safety documentation for audits and inspections.

Employee Support:

• Together with the health and safety representative, act as a point of contact for employees with safety concerns or questions.
• Provide guidance and support to employees on safety-related matters and promote a proactive safety culture.

Additional Duties:

Environment:

• Work towards ensuring dealers reach Zero waste to landfill 
• Work closely with service provider appointed to by VGSA to secure the journey 

Quality:

• To maintain electronic quality management system (QMS) To conduct Internal quality audits as per ISO9001-2015.
• To follow up and close out nonconformance’s and observations.
• To compile and conduct Management reviews. Content is to encourage corrective action, preventive action and continual improvement of the profit centers.
• To conduct approved suppliers’ audits.
• To assist dealerships to formulate preventive actions. To facilitate and assist with external audits.
• To ensure QMS with internal audits and quality management reviews.

Lean: 

• Implement 5S across the organization focusing on Safety, Quality, and efficiency
• Implement lean for retail within the dealership organization
• Maintain a sustainable continuous improvement culture within the dealership  
• Conduct lean for retail training as required
• Coach staff as well as senior management on lean principles and practices
• Analyze current work practices identify areas for improvement and coach staff on how to improve business processes. 
• Devise and test solutions and roll out new ways of working 
• Conduct risk assessments on processes and tasks within each department 
• Process mapping, value stream mapping, identifying inefficiencies in productivity with a particular focus on layouts  
• Coach and suggest changes that can cut waste from operating procedures 
• Implement daily improvement meetings with an escalation process so that problems can be effectively addressed, and communication can flow throughout the organization
• Deploy appropriate methodologies to problem solving and support teams to solve problems. 
• Perform root cause analysis and resolve problems 
• Carry out time and motion studies to support productivity improvements 
• Implement standard work, visualization, and error proofing
• Support the business in establishing “best practice” 
• Check integrity of branch morning meeting/s.
• Attend LEAN feedback meetings.
• Assist with Volvo compliance Audits
• Support special safety projects or initiatives as assigned by the Safety (SHEQ) Manager.
• Assist in emergency preparedness and response planning.

Qualification & Job Experience

• Relevant certificate in Occupational Health and Safety, Environmental, or a related field.
• Previous experience in a safety role, with a focus on supporting safety management activities.
• Certification in safety management (e.g., NEBOSH, NQF 5 Safety Certificate) is advantageous.
• Experience in a similar industry is preferred