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Job Description:
- The Project Officer will oversee the planning, implementation, and tracking of specific short-term or long-term projects within the organization.
- The role involves working closely with project stakeholders, ensuring that projects are completed on time, within scope, and within budget.
- The Project Officer is responsible for coordinating project activities, managing resources, and supporting the overall delivery of the project objectives.
Responsibilities:
Key Responsibilities:
Project Planning & Coordination:
- Assist in the development of detailed project plans, including timelines, milestones, budgets, and resource allocation.
- Coordinate project activities with internal teams and external partners to ensure smooth execution.
- Track and monitor project progress, identifying risks and challenges and addressing them proactively.
Project Implementation:
- Execute project tasks according to the project plan and ensure alignment with overall project objectives.
- Ensure effective and efficient project delivery by adhering to set timelines, quality standards, and cost constraints.
- Oversee and ensure proper documentation of all project-related activities.
Stakeholder Management:
- Act as a point of contact between the project team, stakeholders, and other departments within the organization.
- Organize and attend project meetings, providing updates and ensuring clear communication between all parties involved.
Monitoring and Reporting:
- Monitor project deliverables to ensure they meet the required quality standards.
- Prepare regular reports, including status updates, performance metrics, and other relevant documentation for stakeholders and management.
- Conduct project evaluations and suggest improvements for future projects.
Budget and Resource Management:
- Monitor project budgets, ensuring that expenditures remain within the allocated limits.
- Coordinate the efficient use of project resources, including personnel, equipment, and materials.
Risk Management:
- Identify potential risks to project completion and develop strategies to mitigate them.
- Escalate unresolved issues to the Project Manager or relevant stakeholders as needed.
Qualifications and Skills:
- Education: Bachelor’s degree in Project Management, Business Administration, Social Sciences, or a related field.
- Experience: At least 2-3 years of experience in project management, program coordination, or a related role.
Skills:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency in project management tools and software (e.g., MS Project, Trello, Asana).
- Ability to work independently and collaboratively in a team environment.
- Problem-solving and critical-thinking abilities.
- Experience with budgeting, financial reporting, and resource management.
Key Competencies:
- Strong attention to detail.
- Ability to handle multiple tasks and deadlines.
- Flexibility and adaptability in a dynamic work environment.
- Leadership potential and the ability to motivate a team.
- Familiarity with project management methodologies (e.g., Agile, Waterfall) is an advantage.
Additional Requirements:
- Willingness to travel if necessary for project activities.
- Ability to work under pressure and handle challenging situations professionally.