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Job Summary:
- TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for PReP project. The role is a critical function of the state office and ensures smooth office operations at all times.
Program Overview:
- TechnoServe’s Building a Resilient Local Dairy Supply Chain in Nigeria aims to build a precision, sustainable, and productive local dairy value chain in Nigeria within 4 years in a way that increases the incomes, resilience, and carbon footprint of dairy farmers in Nigeria.
Primary Functions & Responsibilities:
Travel and Logistics
- Assist international and domestic travel requests for all staff.
- As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
- Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
- Work with Operations Specialists of the project to coordinate paperwork and physical maintenance of fleet and logistics management.
- Work with Operations Specialists to check vehicle routes and speed limit applications.
Office Management
- Inspect and track usage of office consumables and its facilities including utilities such diesel, generator maintenance, electricity and other health and safety regulators.
- Drafting of reports relating to the Anambra & Lagos offices.
- Collection of fuel purchase invoices at the Anambra & Lagos offices for transmission to the finance department.
- Executes daily purchases and manages office petty cash.
- Provide petty cash vouchers and payment of petty cash expenses.
- Submit monthly Petty cash fund reconciliation with all related documents.
- Draft correspondence, including reports, processes, and other administrative documents.
- Assumes responsibility for document filing and applies initiative in developing office administrative procedures.
Procurement
- Work with Operations Specialists of the project to coordinate the projects needs and make the requests in the system
- Follow the procurement procedures
Basic Qualifications:
These are the requirements that any qualified candidate must meet. Typically includes:
- Bachelor’s degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related
- Procurement certification or prior experience is an added advantage.
Preferred Qualification:
- Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.
Travel: Ability to travel on occasion.
Language Requirement: Fluency in English both in writing and speaking.
Knowledge, Skills and Abilities:
- Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
- Strong interpersonal, organizational, and communication skills
- Experience with relevant software packages useful for preparing relevant work documents.
- High Professional work ethic and integrity.
- Ability to reason objectively, clear strong and strategic communication skills.
- Good interpersonal and public relations skills.
- Strong operational, analytical and management skills.
- Ability to multitask competing priorities with minimal supervision.
- Ability to work both as a team lead and a team member.