Practitioner: SD Programmes Compliance and Auditing at Transport Education Training Authority (TETA) November, 2023

KEY PERFORMANCE AREAS 
Customer Relations

• Support internal and external stakeholders to ensure maximum participation in line with SDA;
• Participate in provincial linkages e.g. (Career Expo’s, Job Fairs, Industry Related Expo’s); 
• Attend and participate in workshops targeting relevant stakeholders;
• Keep stakeholders informed of new developments at TETA (change in legislation, processes, procedures, and policies); 
• Effective relationships management through ad hoc telephonic and electronic queries from both internal and external                     stakeholders in a professional manner; 
• Liaise with other operational team members to ensure that reports, presentations and other ad hoc deliverables are                       completed;
• Attend to walk in stakeholders with queries.

Finance and Planning 

• Participate fully in the review of the Strategic Planning Documents;
• Ensure alignment of the budget with costed APP.

Organisational Compliance and Auditing Performance Information 

• Manage organisational compliance with regard to Mandatory Grants and  Discretionary Grants processes;
• Manage internal and external audits of the organisation;

Attend all audit related meetings

• Manage requests for information emanating from audits
• Facilitate responses to performance audit queries
• Facilitate resolve of audit queries and respond to findings;
• Identify and mitigate unit related risks.

Manage Skills Development Policy Development

• Assist in developing /reviewing skills development policies and Standard Operating Procedures;
• Conduct policy compliance and audits in chambers and report to the manager.

Manage the Discretionary Grant (DG) Process

• Manage advertisements for Discretionary Grants and guidelines for applications;
• Manage the approval process of the advert through relevant structures;
• Manage the publishing of the advert in consultation with communications and Supply Chain;
• Conduct applications allocations and target setting workshop;
• Consolidate chamber allocations and recommendations for approval and submit to the manag-er;
• Compile a DG report schedule and facilitate approval by all relevant structures;
• Prepare all relevant communication regarding DGs to the chambers;
• Manage the development of a discretionary grants system.

Manage Mandatory Grants (MG) Process

• Manage system changes in relation to application of Mandatory Grants;
• Manage training of business units regarding system changes;
• Manage compliance regarding evaluation of WSPs and ATRs;
• Compile an accurate report/schedule for approval by the relevant structures;
• Manage Mandatory Grants request for extensions and appeal processes;
• Communicate the outcomes with the chambers.

Manage the DG and MG roadshows

• Manage the coordination of roadshows and ensure compliance;
• Prepare relevant presentations for the roadshows;
• Ensure training of Skills Development Facilitators;
• Support the contract management workshops;
• Participate optimally in the roadshows.

Audit and Risk

• Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings;
• No repeat findings in the Internal Audit Report and implement corrective action of existing findings.

Reporting   

• Monthly subunit report;
• Input to quarterly G&S Report;
• Review Annual Performance Report;
• Input to the Annual Report.

Manage Staff and Personal Performance

• Manage, monitor and check on performance agreements development and sign off;
• Manage, monitor and check on performance assessments and reviews implementation;
• Manage, monitor and check on personal development plans submission, approval and implementation;
• Coach and mentor subordinates and interns where required;
• Manage personal time, leave and attendance registers.

Requirements
MINIMUM REQUIREMENTS
Experience and Qualification

•   M+3 Qualification in Accounting Science/Internal Auditing or any related  qualification;
•   Minimum of 4 years experience in an auditing environment;
•   Experience in the Public Service and/or Skills Development Sector, preferably within a SETA environment;
•   Willingness to travel and work overtime.

Knowledge and Skills
Knowledge and understanding of:

•   Knowledge of standard office procedures, processes and policies;
•   Knowledge and understanding of SETAs;
•   Standards and guidelines in performance auditing;
•   Knowledge of filing systems, records management and administration;
•   Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in MS Word, MS Excel,            MS PowerPoint; MS Outlook;
•   Understanding of changes taking place in the skills development landscape.
•   Knowledge of budgeting;
•   Relationship management.

 Skills:

•  MS Office skills (Excel, Word, PowerPoint, Projects);
•  Reporting skills;
•  Time Management and deadline driven skills;
•  Exceptional Planning skills;
•  Exceptional Problem Solving Skills;
•  Decision making skills;
•  Attention to detail and sense of urgency;
•  Project Management Skills;
•  Sound judgement and ability to act independently;
•  Consultation and facilitation skills;
•  Relationship building skills and critical thinking;
•  Strong focus on customers, service and stakeholder engagement skills
•  Organisational compliance to SDA and standards in performance information auditing
•  Proactivity and the ability to organise own work priorities with decreasing amounts of supervision;
•  Strong focus continuous business improvement processes;
•  Decisive and able to quickly react to changing environments;
•  Ability to escalate issues on time and a demonstration of a sense of urgency;
•  Ability to work under pressure.