Our HR consulting firm services include change management, organizational development, employee engagement, management training, compensation plans, performanceJob Description
Our client is seeking a highly organized and detail-oriented Personal Assistant to support the MD.
The ideal candidate will manage daily schedules, handle a range of administrative tasks, and be proactive in anticipating needs and solving problems.
This role is perfect for someone who is self-motivated, maintains confidentiality, and can multitask effectively in a fast-paced environment.
Key Responsibilities
Manage and coordinate MD'scalendar, scheduling meetings, appointments, and travel arrangements.
Handle daily administrative tasks, including answering calls, emails, and correspondence, on behalf of MD.
Prepare, proofread, and organize documents and presentations for meetings, ensuring accuracy and professionalism.
Act as a point of contact between the MDand internal/external contacts, relaying messages and managing communication.
Arrange travel plans and itineraries, including booking flights, accommodations, and transportation as needed.
Maintain records, organize files, and ensure easy access to important documents and information.
Assist with personal tasks for the Managing Director, including occasional errands or ad hoc projects, as required.
Screen and prioritize emails and calls, redirecting requests and highlighting urgent matters.
Handle confidential and sensitive information with discretion and integrity.
Provide support in managing projects and deadlines, ensuring [Manager’s Name] is well-prepared and organized for all commitments.
Research and compile information as needed for reports, proposals, and other documents.
Requirements
Bachelor’s Degree in Business Administration, Communications, or a related field is preferred with 3 – 5 years of experience.
Previous experience as a Personal Assistant, Executive Assistant, or in a related administrative support role.
Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana).
Prior experience working in a fast-paced environment, ideally supporting senior leadership.
Knowledge of travel and event planning logistics is advantageous.
Skills:
Proven organizational skills with the ability to handle multiple priorities and tasks effectively.
Strong written and verbal communication skills for liaising with internal teams and external contacts.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling or calendar tools.
High level of discretion and professionalism, particularly when handling confidential or sensitive information.
Strong problem-solving abilities and proactive approach to anticipating needs and solving issues.
Ability to adapt to changing schedules and deadlines in a dynamic, fast-paced environment.
Strong attention to detail to ensure accuracy in document preparation and scheduling.
Professional demeanor with excellent interpersonal skills and a positive attitude.
Ability to work independently and as part of a team, showing flexibility and dependability.
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