Description
To ensure that employees receive accurate and timely payments.
Their primary responsibilities include the following:
Processing payroll:
This involves calculating employees' pay based on days worked, deductions, taxes and relevant benefits.
Processing/Capturing of payroll data on Payspace
Commission (import)
Subsistence (import)
Annual/Union Increases (import)
Annual Bonus (import)
Incentives
Update Deductions – processing of input relating to weekly payments
Maternity leave
Garnishees
JV/Dikapi Input
Mozambique Input
Co-ordinating the printing and checking of payroll & audit reports as well as support for checking monthly (electronically)
Perform checking of input monthly captured in the following areas:
New engagements
Transfer and Job Changes
Terminations
Monthly contract workers
AODs
Ex Gratia
An overall check on all after other administrators have checked to ensure that there are no negative salaries and that totals balance to input processed.
Payment Summaries
Complete payment summaries for RISA, JV, Lesotho, Swazi, Malawi & Mozambique (required for payovers of statutory and monthly payment)
Business Central
Add new staff members on Business Central
Process and send through journals for approval to the Finance Manager for Other Entities
RISA – Weekly payments, statutory payments, month end payments and reallocations
JV, Lesotho, Swazi, Malawi & Mozambique – Statutory payments and weekly payments (if applicable)
Check weekly Payment Batches and upload in the various banks
Raise EFTs for Salaries monthly for all Banks
Raise monthly payments (Garnishees, Unions & Recruitment)
Raise Statutory Payments monthly on receipt of Payovers reports from Payroll Manager
Send necessary schedules to the relevant institutions to ensure that payments are allocated and no penalties are incurred.
Distribute costings to various staff members
Raise PO for Payspace monthly
Collate and complete STATS reports for RISA & Other Entities monthly (previously done by PM)
Run Back-ups for all companies before Payroll Manager rolls over to the new system
Send UIF Files for RISA & JV to the Payroll Manager
Run CRC Reports for Finance Business Partner and add to YTD Report
Send Monthly Lead Commission Reports to Finance Business Partner and add to YTD Report
Complete Balance sheet recons
Create Job Title Codes for new Job Titles to be added on WD (previously done by PM)
Assist with internal & external audits
Assist with queries
Collaborate with HR to improve processes in the business
QUALIFICATIONS & EXPERIENCE:
Minimum Matric (Grade 12)
Tertiary qualification preferred and minimum of 5 years in Payroll
Computer Literacy (Google Chrome, excel, Workday, Payspace)
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