Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us
MINIMUM EDUCATIONAL REQUIREMENTS:
- National Diploma: Payroll Management (or equivalent).
- Code 08 (B) Driver’s Licence.
- Advantageous: Degree: Accounting with Certificate in Tax.
EXPERIENCE (including but not limited to):
- 5 – 6 years’ experience in an Accounting / Payroll function within mining environment.
- Advantageous: 2 – years payroll accounting supervisory experience.
DUTIES (including but not limited to):
- Effectively manage the payroll accounting function and system to ensure employees receive the correct remuneration and benefits through payroll system optimisation, and within standards of legal compliance. To verify monthly payroll transactions prior to payment processing and to act as official company liaison with third parties.
Financial Perspective:
- Contribute to annual departmental budget planning by compiling operational, capex and labour budgets for sub-function and submit to line management for approval.
- Effectively manage sub-function and its objectives in line with approved budgets (operational, capex and labour), report variances as required and recommend / implement remedial action within span of control.
- Review and authorise payments in line with approved budget and policy and submit for final processing
- Identify operational, labour and capex requirements within sub-function for efficient delivery of production targets and submit recommendations to line manager.
Internal Business Processes / Technical Perspective:
- Manage, update and upgrade Payroll System including systems testing on all upgrades to ensure validity of the payroll function.
- Implement and improve set parameters stemming from legislative changes, company procedure changes and negotiations.
- Explore/research improvements to payroll system functions on a continuous basis and implement changes effectively.
- Identify and implement internal control measures to ensure safety and security of the payroll system and data and prevent fraudulent or inappropriate transactions.
- Monitor actively all reconciliations of payroll transactions before payments are due including monthly salaries, bonuses and benefit contributions.
- Provide accurate data and reporting regarding all aspects of wages, bonuses and time and attendance to relevant stakeholders (executive decision-makers, statutory returns to government departments).
- Update continuously specialist knowledge and remain abreast of legislative developments such as PAYE, UIF, Skills Development Levies, Pension Fund, SARS and other third parties.
- Act as consultant or liaison with employee benefit administrators to provide value-added information and advice.
- Assist strategic HR team in exerting influence over workforce and unions during annual wage negotiations by providing accurate payroll and related statistics and trends, and developing different pay scenarios given various input variables.
- Calculate the monthly and/or other percentage for various incentive schemes (e.g. Performance Management Incentive Scheme and Long-Term Incentive Scheme LTIS).
- Oversee and maintain the LTIS system by setting up appropriate information capturing, retrieval and control systems and procedures.
Customer / Stakeholder Relations Perspective
- Build, manage and maintain healthy diverse workable relationships with internal and external stakeholders to assist in achievement of organisational goals
- Provide relevant and specialised technical support to applicable stakeholders (internal customers, statutory bodies, etc.)
Organisational & Growth Perspective
- Allocate work to direct reports as required and provide appropriate level of management, control and/or delegation in the payroll accounting environment drawing on situational leadership and management techniques.
- Take remedial action as appropriate to ensure quality of work outputs are consistently, safely and cost-effectively sustained to meet payroll accounting goals and objectives.
- Provide mentorship support as required to accountants-in-training for assimilation in the accounting and broader organisational environment, and to meet the technical and behavioural requirements of the training programme.
- Manage and review proactively performance of direct reports in terms of performance agreements, and participatively discuss performance successes and gaps, agreeing performance improvement action plans and deliverables.
- Ensure high levels of discipline in the workplace through the appropriate application of people-related policies and procedures as these impact on performance, discipline, grievances and ethical behaviour.
- Implement salient parts of strategic and operational plans as these apply to payroll accounting technical, support, competence and behavioural requirements to meet payroll accounting-specific objectives.
- Ensure accounting-specific competency requirements are maintained and developed to meet required service/support levels to payroll accounting goals and operations.
SHERQ Adherence / Compliance
- Ensure sub-function adherence to statutory safety regulations and Operational standards, procedures and practices.
- Communicate new regulations and procedures as and when required to ensure employees and contractor awareness and correct implementation thereto.
Implement Change Initiatives
- Initiate and lead sub-function change.
- Implement successful change initiatives, plan and ensure optimal resource utilisation within designated area.
Statutory Compliance
- Ensure compliance with legislation by setting and achieving procurement targets in terms of Broad Based Black Economic Empowerment and Mining Charter requirements as these apply to payroll accounting function.
