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Job Summary
- The Operations Manager will oversee the day-to-day planning and implementation of event operations. This includes managing logistics, coordinating suppliers and internal teams, ensuring timelines and budgets are met, and maintaining high standards of quality control throughout.
Key Responsibilities
Event Operations & Logistics:
- Plan and execute end-to-end event logistics, including setup, dismantling, and vendor coordination
- Develop detailed operational plans and checklists for each event
- Coordinate transportation, warehousing, and inventory of event materials
Team & Vendor Management:
- Supervise on-site event teams, support staff, and vendors to ensure adherence to plans
- Liaise with suppliers for timely delivery of goods and services
- Resolve any operational issues swiftly and effectively on-site
Budget & Resource Management:
- Track operations-related expenses against approved budgets
- Identify cost-saving opportunities without compromising quality
- Source vendors and negotiate rates for logistics, equipment, and services
Process Optimization:
- Streamline workflows for setup, logistics, and execution
- Implement operational best practices and enforce safety procedures
- Prepare post-event operations reports for analysis and improvement
Cross-Functional Coordination:
- Work closely with project managers, creatives, and technical teams to align deliverables
- Attend planning meetings to contribute operational input and flag potential risks
- Maintain accurate documentation and communication across departments
Qualifications & Experience
- Bachelor’s Degree in Business Administration, Logistics, Event Management, or a related field
- 5 to 8 years of progressive experience managing operations and logistics in the events industry
- Proven track record of leading successful event setups from concept to execution
- Experience working in a fast-paced environment, managing multiple events simultaneously
Key Skills & Competencies:
- Excellent organizational and project management skills
- Strong leadership with the ability to manage teams under pressure
- Proficient in MS Excel, event planning tools, and logistics tracking systems
- Excellent negotiation, communication, and problem-solving abilities
- High attention to detail, time management, and adaptability
What We Offer:
- A collaborative work environment with exciting event projects
- Competitive salary and opportunity for performance-based bonuses
- Professional development and leadership growth opportunities
- A fast-paced, creative, and impact-driven team culture.
