Work Description
To manage and coordinate all administrative functions and staff-related activities within the Department as well as establish and maintain appropriate recording and reporting systems within the Department.
Technical Work Responsibilities
Coordinate and execute office administration
Coordinate the planning of events
Coordinate financial and procurement activities, and related tasks
Coordinate the visitors programme
Liaise with external and internal stakeholders
Supervision of subordinates
Education
Grade 12
Appropriate Post Matric Qualification
Advantageous
Relevant Degree/Advanced Diploma in Communication or Business Administration
Diploma/Degree in Finance, Accounting or Bookkeeping
Experience
2 years’ experience in a Senior Administrator/Coordinator/Communications Officer position
5 years’ administration experience
2 years’ experience in managing people and/or projects
Requirements
Understanding of HIV/Aids and TB
Valid Driver’s Licence
Own Vehicle
Advanced computer and software skills including electronic mail, record keeping, routine database activity, Word, EXCEL, PowerPoint etc.
Minimal overnight travel (up to 10%) by land and/or air
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively before groups of external stakeholders or employees
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
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