Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us
DUTIES AND RESPONSIBILITIES:
Executive Support & Administration
- Provide high-level administrative assistance to the Managing Director and senior management.
- Manage diaries, meetings, travel arrangements, and logistics.
- Prepare agendas, take minutes, and follow up on action items.
- Assist in preparing presentations, reports, and official documents.
- Process quotations, invoices, and administrative tasks via SAP Business1.
Internal Communication
- Draft, proofread, and distribute internal communications and announcements.
- Maintain and manage internal communication platforms (e.g., WhatsApp).
- Liaise with departments to ensure consistent company-wide communication.
- Organise internal events and staff briefings.
- Act as culture ambassador and drive culture committee initiatives.
Office & Facilities Management
- Oversee the use and maintenance of office and meeting spaces.
- Coordinate boardroom bookings, refreshments, and video conferencing setups.
- Manage office supplies and vendor relationships.
Personnel & Staff Engagement
- Support HR with maintaining personnel records and internal communications.
- Coordinate employee-related meetings, events, and initiatives.
- Maintain the staff directory and oversee long-service award admin.
- Help organise team-building activities and employee training sessions.
Reception & Telecommunication
- Manage calls, emails, and visitor reception with professionalism.
- Route inquiries appropriately and ensure efficient follow-up.
- Maintain a welcoming, well-kept reception area.
- Keep contact lists updated and assist with stakeholder communication.
Requirements
- Nasional Senior Certificate
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Working knowledge of SAP Business One (SAP B1)
- Proven experience as a Personal Assistant to senior management or Executive Assistant
- Strong communication and interpersonal skills
- Excellent planning, time management, and multitasking abilities
- High attention to detail and strong organisational skills
