Job: Personal Assistant at SPIE Oil & Gas Services

Reference: 2021-22310
Contract type: Permanent contract
 

Job Description

• SPIE Oil & Gas Services Nigeria is looking for Personal Assistant to join her team of work force here in Nigeria.

The Personal Assistant will perform tasks such as:

• Recording / files management, booking meetings,
• Setting appointments, and managing day-to-day operations of his/her manager.
• PA might have access to customer’s accounts and may be required to resolve a customer’s issue.

Personal Assistant may also have the following duties:

• Greet visitors and direct them to the appropriate departments or individuals
• Answer telephones and respond to inquiries via telephone or email
• Book meeting rooms, set up conference calls and take messages and minutes during meetings (Personal and executive support)
• Perform administrative tasks, including filing, photocopying, preparing Timesheet, expenses reports (and follow up with reimbursements)
• Write emails, memos, letters & Manage DocuSign/signature books
• Manage itineraries & Calendar
• Prepare presentation & pitch
• Manage company’s monthly reports and make sure they are duly updated

Profile

• PA must have excellent time management skills and be able to multitask. Patience, organization skills and a can-do attitude are important, should also have basic computer skills.

Here are several other skills and qualifications PA should have:

• High School Diploma or GED minimum
• 5+ years of clerical experience
• Knowledge of specific software programs used within your organization
• Experience in data processing, bookkeeping or other skills you need to have performed
• Ability to work independently
• Organized and professional demeanor
• Exceptional written and verbal communication skills
• Experience maintaining and prioritizing a manager’s calendar
• work experience in management consulting firms will be an added advantage.

Languages:

• English (E-Native or bilingual proficiency)