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Job: PA to the MD at Turahfrique Interiors Limited – PA to the MD

Job: PA to the MD at Turahfrique Interiors Limited – PA to the MD

Job Summary

Provide full administrative and secretarial support at a senior level to the Managing Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Managing Director’s absence.

Key Responsibilities include, but not limited to:

  • Manage Director’s electronic diary, assessing priority of appointments and    reallocation as necessary.
  • Manage Director’s travel arrangements (including visas/accommodation).
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Managing Director/or on behalf of the Managing Director, or other staff as appropriate.
  • Maintain Managing Director’s office systems, including data management and filing.
  • Maintain records of Managing Director’s contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Managing Director in researching and following up with action on matters which fall within the Managing Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organize meetings and ensure that Managing Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Understand the seven elements of interior design; space, line, form, colour, light, texture, pattern and keeping them balanced to creating an aesthetically pleasing interior.
  • Visualizing and sketching design plans as per client goals, sourcing products and material, determining costs and inspecting construction to ensure alignment with design specifications are met.
  • Any other duties as may reasonably be required by the Managing Director.

Key skills for this role

  • Discretion and trustworthiness: you will often be privy to confidential information
  • Demonstrate understanding of principle of space planning
  • Good oral and written communication skill
  • Flexible and adaptability
  • Organization skills and ability to multitask
  • Tact and diplomacy
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the organization
  • Ability to organize and plan own work.
  • A self-starter who is able to take initiative and ownership of duties given to him
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

Education:

  • B.Sc. in any social Science subject/Architecture
  • Atleast 2 years’ experience as an interior designer/Interior Architect/PA to the MD


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