Job responsibilities

Office Administration

Coordinating office activities and operations to secure efficiency and compliance to company policies
Supervising administrative staff and overseeing responsibilities to ensure performance
Keeping stock of office supplies and placing orders when necessary
Developing and improving systems and processes that will improve our capacity to deliver the above.
Identifying and enforcing appropriate service-level-agreements (SLAs) to enhance the customer experience from the team.

Facilities Management

Ensuring the smooth running of the offices and Building facilities in general
Working with the IT team to ensure that all general IT infrastructure and processes are suited to meeting staff needs.
Ensure adequate security for staff and the firm, in general.

Procurement Management

Conducting, and coordinating as necessary, procurement monitoring and evaluation of contracts/ payment to vendors and contractors for services with respect to office administration.
Serving as Secretary to the firm’s Procurement Committee and assisting to develop relevant procurement processes & databases.

Protocol Support

Managing agendas/travel arrangements/appointments etc. for the Investment Team, Investor Relations Team and other senior members of staff.
Building and managing relationships with relevant contact persons from the Limited Partners.

Relationship and Events management

Supporting with all Investor and Investee related occasions requiring event planning, travel and hospitality arrangements.
Interfacing directly with external stakeholders in support of the Investment team, Investor Relations team or other relevant functions.

Other Ad Hoc and Culture Building Support Services

Circulating weekly summary of weekly macro-economic updates.
Developing adequate frameworks to codify and facilitate access to knowledge firmwide.
Supporting Human Resources with HR administration and regulatory deliverables.
Assisting colleagues and teams across the firm with knowledge and secretariat support as may be needed

Expected Competences and Attributes

Proven experience as an office administrator, office assistant or relevant role Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software (ERP etc.