Job: Logistics Officer at Malaria Consortium

Job: Logistics Officer at Malaria Consortium

Job Purpose

  • The Logistics Officer will be responsible for general operational and logistics planning for Malaria Consortium activities in Nigeria.

Scope of Work

  • The Logistics Officer will support project logistics planning, implementation and regular updating.
  • They will conduct general logistics and operations support in accordance with the Malaria Consortium policies.

Key Accountabilities
Travel Management (40%):

  • Organise and book all national and international flights based on approved Travel Authorisation Forms (TAFs).
  • Organise all airport pickup and drop offs with Malaria Consortium or hired vehicles.
  • Provide international travelers with letters of invitation and visa support letters as required.
  • Prepare and coordinate the receipt of MC logistics brief for all planned travels internationally and locally in conjunction with other delegated admin personnel
  • Record and submit a monthly movement tracker related to ocal and international flights based on TAFs received.
  • Ensure the ‘Country Visitor Information Guide’ is up to date and accurate and available to visitors on the Malaria Consortium Intranet page
  • Organise and book Abuja accommodation required by visitors or staff for work purposes.

Operations Management (30%):

  • Organising  general Malaria Consortium seminars/workshops/conferences including other related events as assigned.
  • Provide advice/support to project managers in designing and organising travel plans, events, workshops and conferences.
  • coordination of all logistics related procurements in line with  Malaria Consortiums standard procurement processes.
  • Coordinating, Organising and tracking of logistics briefs related to  MC Travel plans using flights, taxis, rental cars and/or Malaria Consortium vehicles as required .submitting documents as part of a monthly movement tracker
  • managing all payment processes related to travel, logistics and event plans made on behalf of Malaria consortium.
  • Support on any other logistics and operations related task provided by line manager.

​Fleet Management (30%):

  • Manage the Abuja based drivers, including planning the driver roster, driver training as required and performance reviews.
  • Conduct driving assessments for all new Malaria Consortium drivers in Abuja
  • Ensuring that all drivers have valid driver’s licenses and have completed a valid eye test.
  • Ensure all Malaria Consortium vehicles in Nigeria are registered and have required vehicle insurance with submission of regular tracking tools on same
  • Ensure logbooks are completed for all trips, with all logbook data collated into the Fleet monthly report for Malaria Consortium abuja office and coordinating the reports for other MC offices.
  • Provide monthly analysis of the fleet report to the Abuja Office Manager, including fleet costs analysis, issues and recommended actions for fleet improvements.
  • Manage all fuel usage and costs for Abuja based vehicle used by Malaria Consortium.
  • Source and book rental vehicles, following the Malaria Consortium Procurement Policy, as required to supplement Malaria Consortiums fleet needs.

Person Specification
Qualifications and Experience:

  • Degree or similar qualification in Administration, Supply Chain Management or related field.
  • 3 – 5 years experience working in an operations related role specifically in administration or event management.
  • Proven writing skills in English.
  • Ability to work effectively and sensitively with staff in other locations.
  • A collaborative and flexible style, with a strong service mentality.
  • Facilitation and coordination skills.
  • Excellent Microsoft skills.
  •  Attentive to detail.
  • Highly organised.
  • Flexible and self- motivated.
  • Excellent written and oral communication skills.
  • He/she must clearly display the ability to effectively prioritise and perform to tight deadlines.

Work-based Skills and Competencies – Essential:

  • Excellent interpersonal and communication skills.
  • Excellent computer skills with proficiency in Microsoft Word, Excel and Powerpoint.
  • Demonstrable driving skills and a valid driving license.


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