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Head of Administration at Lily Hospitals Limited

Job Summary

Oversee the daily workings of hospital operations in Warri. Plans manage, and implements schedules to ensure deadlines are met and maintains a high-quality standard of service delivery.

Key Result Areas (KRA)

The key result areas of this role are:

Operations/Admin Management

  • Supports the Chief Operating Officer in the day-to-day running of operations
  • Ensure all admin-related tasks are delivered in line with set quality standards.
  • Monitor requirements, and determine & organize resources that will ensure optimal productivity in the Hospital.
  • Daily Hospital rounds to ensure the optimal functioning of the Hospital & maximum productivity of staff.
  • Analyze the current system of operation to check its effectiveness, and work out a strategy for improvement
  • Writing & submission of monthly reports on Hospital Administrative activities
  • Liaise with other team members, including interacting with managers in different areas of the organization; gathering & analyzing data as well as presenting findings to stakeholders and higher management.
  • Training and supervising new employees as well as tracking and measuring staff performance.
  • Identify training and development requirements of departmental staff/team members and ensure a succession plan is in place and executed.
  • Plan and manage change programs/initiatives. 
  • Adequately supervise reporting lines to ensure that work activities are performed as designed or by standard operational procedures.
  • Setting and reviewing budgets and managing cost
  • Coordinates activities that affect operational decisions and business requirements in the following areas; Supply Chain, Logistics, and Asset Operations.
  • Communicates with all relevant employees to ensure delivery times are met
  • Plans, schedules, and reviews workload and manpower to make sure targets are being met on a cost-effective basis
  • Follow up & resolve interruptions to the workflow
  • Ensure that health and safety regulations are followed
  • And other duties assigned to you from time to time.

The Person

  • Minimum academic qualification of a B.Sc. in Operations Management, Engineering, Business Administration, Project Management, or any related degree.
  • 5 to 7 years of relevant work experience preferably in the Health sector.
  • Very knowledgeable in facility management
  • Excellent customer service skills.
  • Excellent, communication, interpersonal, and people management skills.
  • Excellent problem-analysis, solving & project management skills

Remuneration

Salary in line with industry standard


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