Grants Officer at Plan International

Grants Officer at Plan International


The purpose of this role is to support the country Grants Coordination processes and management.


To maintain organization-wide adherence to meet internal and external grant management quality standards, donor guidelines, and related compliance processes, and management.


Grants Administration and Management

  • Support the Country’s Business development unit on resource mobilization activities in Plan Nigeria Country office.
  • Support the Grants Manager in coordinating, and monitoring the implementation of donor-funded projects and programs
  • Managing donor grants transactions effectively and efficiently and ensuring quality reporting
  • Support in establishing a grants tracking mechanism in order to effectively follow up grant activities, determine progress
  • Support proposal development process by working with program staff, writing budget narratives, editing proposals, and ensuring proper proposal and grant management procedures are followed.
  • Ensuring that reports to donors are submitted timely; that reports are coherent and accurate (quarterly, interim or final reports).
  • Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.

Grants Management Information

  • SAP administration, including regular updates on grant through daily review and monitoring of SAP dash Board.
  • Ensure timely set-up of all grants in the SAP system and corresponding modifications effected.
  • Maintain and update grant files for assigned portfolio (Soft and Hard Copy files)
  • Document and share key compliance issues with Plan International staff and partners setting the ground for compliance management.
  • Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis. This will include the hard copies and soft copies.
  • Participate in the onboarding process of new partners, starting from solicitation, pre-award assessment, award and closeout.

Management Reporting

  • Support the Grants Manger in generating the Income report.
  • Provide support to program and finance teams on reporting compliance.
  • Provide strategic report(s) on status of grants for decision-making by Management.
  • Support with monthly Country Office Pipeline reporting.

Budget Monitoring Activities

  • Coordinate BVA meetings and document action points.
  • Participate in annual Budget Preparation at field level.
  • Support Budget holders in proposal budget costing and review.
  • Support CSOs in Budget preparation and Amendments.

Compliance and Audit

  • Participate in regular audit of PIN’s procedures, practices, and documents to identify possible areas of improvement
  • Create and manage effective action plans in response to audit queries and compliance violations.
  • Assess PIN’s operations to determine compliance risk.
  • Ensure all employees, partners and vendors are educated on the latest donor regulations and processes.

Sub-Recipient and Partnership management

  • Participate in due diligence exercise when selecting Partners
  • Ensure grantee adherence to PIN and donor funding requirements and provide the information required on donor regulations. 
  • Manage the compliant close-out of grants awarded by the PIN.
  • coordination of timely payment based on approved milestones; work closely with partners to complete any delayed or incomplete milestones.
  • This role does not directly supervise any role.



  • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least four years of experience working in project and/or grants management and proposal/business development/design.
  • Experience in developing and interpreting donor budgets.
  • Knowledge of development issues, trends, challenges and opportunities and implications to the community.
  • Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent interpersonal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.


  • Excellent proven skills in developing, writing grant proposals
  • Good research, negotiation and problem-solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills
  • Strong strategic thinking and interpersonal skills 
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).

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