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Duties and Responsibilities
Support Grant Proposal Development:
- Assist in drafting, editing, and reviewing grant proposals, ensuring alignment with donor guideline and objectives.
- Collaborate with program teams to gather relevant data and input for proposal submissions.
Documentation and Record Keeping
- Maintain organized records of all grant proposals, contracts, reports, and correspondence.
- Ensure that documentation is easily accessible and complies with organizational and donor requirements.
Partner Communication:
- Facilitate communication with partners, including sending updates, coordinating meetings, and addressing inquiries.
- Ensure timely responses to partners regarding project implementation and reporting.
Capacity Building Support:
- Assist in organizing and coordinating training sessions and workshops to strengthen partners’ capacity.
- Provide technical support to partners to help them meet grant requirements and improve performance.
Financial Report Review:
- Support the review and analysis of financial reports submitted by partners to ensure compliance with budgets and grant agreements.
- Assist in tracking grant spending and preparing financial summaries for management.
Monitor Partner Progress:
- Track the progress of partners’ activities in line with project goals and grant timelines.
- Assist in preparing progress reports based on data collected from partners.
Compliance Monitoring:
- Ensure that partners comply with donor regulations, including financial management, reporting, and procurement standards.
- Conduct spot checks and review documentation to verify adherence to grant agreements.
Data Analysis and Reporting:
- Assist in collecting, analyzing, and interpreting data from partner reports and monitoring activities.
- Support the preparation of narrative and financial reports for internal review and donor submission.
Administrative Support:
- Provide day-today administrative assistance, such as scheduling meetings, managing correspondence, and organizing events.
- Assist with logistics for donor visits, partner meetings, and other related activities.
Requirements
- B.Sc. in Accounting or Finance and any other related social science course
- 1-2 years of experience in the related field
- Relevant experience working in the Humanitarian sector is a plus.
- Proficiency in MS Office suites
- Fluency in English and other local languages
- Excellent communication, interpersonal, and counseling skills
- Ability to work in a fast-paced, dynamic environment
Desirable Skills:
- Strong communication skills
- Attention to detail
- Basic financial literacy
- Research skills
- Organizational skills
- Teamwork and collaboration
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).