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PURPOSE OF THE POSITION:
- The purpose of the position is assistance in the processing and recording of Prestige Bullion’s income, expenses and bank accounts.
- To ensure accurate and timeous compilation and completion of accounting records.
- To ensure that all cash and bank resources are processed appropriately and accounting and financial position of RRL is accurate and correct.
- To ensure that all services rendered by RRL are invoiced to customers and outstanding debtors are collected efficiently and effectively. The Accountant is to be a backup role.
- The individual will on an ad-hoc basis be requested to assist other departments within finance.
MAJOR RESPONSIBILITIES
SILVER KRUGERRAND SALES
- Provide daily updates of Silver sales and stock working papers.
- Clearing of incoming USD payments for Silver sales.
- Issuing of Siler releases after payment matching.
- Issuing of Transfer documents when necessary.
CREDITORS
- Timeously processing of creditors invoices on the system.
- Compile a comprehensive payment request.
- Daily loading of USD and ZAR payments.
DEPARTMENTAL COST ANALYSIS
- Monthly reconciliations of accounts applicable.
- Month -end and adhoc journals.
CASH AND BANK MANAGEMENT
- Preparation of cash and bank estimates daily in conjunction with treasury operations.
- Daily review of bank accounts for correctness and correct bank balances.
- Daily completion of cash and bank actuals in line with bank statement entries.
- Processing of replacement payments daily for both ZAR and USD mines.
- Daily processing of bank entries in the financial operating system (SAP).
- Liaison with banks to clear and resolve outstanding and unprocessed payments
- Preparation of bank reconciliation.
- Preparation of selected general ledger accounts
- Liaison with treasury dealers for investment of excess funds as well as recall of funds from call to fund bullion bank account.
- Banking of cash receipts, processing of journals and duties as allocated by line manager from time to time.
DEBTORS
- Regular processing of invoicing for Jewellery, assay, granules, transport, shipping, vault and sundry.
- Running charges for refining fees and swaps
- Process the credit notes and journals.
- Ensure invoices are submitted daily to customers for payment.
- Process month-end debtors’s statements and submit to customers for payment.
- Submit debtors age analysis for review and effectively follow up on overdue payments (60 days and over).
- Reconciliation of accounts receivable subledger and selected general ledger accounts.
- Month end debtor’s re-evaluation.
- Month end closing by processing month end backdated payments appropriately.
RISK REGISTER MANAGEMENT
- Risk register reviewed and updated annually
- Completed quarterly Control self-assessment.
POLICY MANAGEMENT
- Ensure that procedures are reviewed and kept up to date annually
FINANCIAL STATEMENT SUPPORT (AFS NOTES)
- Submission of completed and accurate year end schedules.
- Completed Notes to Financial Statements.
MANAGEMENT REPORTING (FRC)
- Completion of accurate reports.
AUDIT REPORTS IN AREA
- Completion of Close-outs from audit findings.
TEAM COLLABORATION
- It will be requested on an ad-hoc basis to assist other departments within finance.
STAKEHOLDER OPTIMISATION
This would be during the budget cycle:
- Assist with budgeting process through to approval.
- Value adding reports produced.
- Support for all items.
- Additional information incorporated where necessary.
OTHER RESPONSIBILITIES
- Requirement to ensure that the general ledger for the JV and other subsidiaries are reconciled and together with any loan accounts.
- Stock management and revaluations.
MINIMUM REQUIREMENTS
- Preference will be given to candidates that possesses a tertiary qualification (BCom Management Accounting) or related qualification.
- Preference will be given to a candidate that has at least 2 years’ experience in financial accounting field.
- Knowledge of Financial Accounting: Fundamental Accounting Concepts & Principles, Management Accounts reporting (Income statement only), implement Internal controls and adherence.
- IFRS and South African Tax Legislation knowledge – Know the requirements of these legislations.
- Applies technical and specialist financial knowledge in interpreting financial information for ad hoc projects. Assist with accounting functions.
- IT/SAP-Capable of using extensive IT knowledge coupled with SAP knowledge and advanced Excel skills to extract and manipulate data to achieve requirements.