Finance Coordinator at ActionAid Nigeria

Responsible to: Head of Finance
Line Management: Finance Officer & Finance Consultant
Internal Relationships: Entire AAN staff
External Relationships: Donors, partners, external auditors, and government agencies
Grade: 8

Overall Purpose

• The Finance Coordinator will ensure the financial and legal integrity of the organisation within the framework of the policies and procedures established and the requirements of the local law.
• S/he will be involved in financial management of AAN.
• The post holder will also support in making key financial decisions on AAN projects as well as provide input into AAN annual plans and reports.

Specific Responsibilities
Planning:

• Engage and lead financial planning processes of projects that fit into the organizational annual plan.
• Ensure that plans are consistent with ActionAid financial policies and procedures.

Financial Reporting:

• Responsible for accurate and timely financial and management reporting to donors and project leads
• Ensure that effective systems are in place to allow adequate financial monitoring.
• Ensure timely review of monthly financial reports of implementing partners.
• Support in the preparation of the Annual Finance Report and Statutory Report
• Responsible for timely release of funds to implementing partners.
• Review monthly bank reconciliation and quarterly staff debtor schedules.
• Posting of financial transactions data into SUN.

Audit:

• Take a lead on project audits.
• Responsible for the implementation of project audit recommendations
• Coordinate management response to internal and external audit findings, and to ensure proper follow up on agreed recommendations of project audits.

Organisational Development Support:

• Provide technical support to project staff.
• Build the capacity of non-finance staff and implementing partners on financial and grant management.
• Participate in the recruitment and assessment of finance staff and partnership assessment of local organisations.
• Ensure timely remittance of pension deductions to Pension Fund Custodians
• Support the development of accounting policies and procedures for AAN and implementing partners.
• Provide quality control checks on ensuring that valid input data are entered into the accounting systems.

Safeguarding Assets and Interests:

• Ensure that project funds and assets are being used for rightful purposes as intended by the donors.
• Responsible for regular update of project asset register.

Risk Management:

• Support Internal Audit unit in identifying project risks and mitigating actions.

Others:

• Reconcile and prepare monthly schedule for accrual, sundry creditors, and pension.
• Any other work as may be assigned by line manager.

Persons Specification
Education / Qualifications:

• First Degree in Accounting or Finance (Essential).
• Membership of professional accounting body (Essential).
• Master’s Degree in relevant studies (Desirable).

Experience:

• Minimum of 7 years work experience, 4 of which should be in related finance field. (Essential)
• Experience in managing donor funded grant and supporting partner organizations. (Essential)
• IT literate and have excellent knowledge of Excel & word (MS Office in general).
• Ability to work with an accounting software. (Essential)
• Experience working in an INGO as an accountant. (Desirable).
• Ability to work with SUN software. (Desirable).

Skill Abilities:

• Fluency in spoken and written English language.
• Highly numerate
• Excellent planning and prioritisation skills
• Strong financial expertise and familiarity in management and accounting practices
• Proven experience in implementing financial and administrative control systems.
• Proven skills in training and developing staff.
• Ability to think strategically.
• Excellent (proven) interpersonal and both oral and written communication skills
• Strong analytical, reporting and problem-solving skills.
• Multi-tasking skills
• Negotiation skills.
• Project management skill (Desirable)

Personal Qualities:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment.
• Good motivator of others.
• Willing to work additional hours at crucial times.
• Self-motivated person able to work without close supervision.
• Team player
• Effectively promote AAN’s mission values, and objectives.