WHAT WILL YOU DO?
Provide general secretarial support to assigned Executives
Travel Arrange meetings/workshops.
Manage, organise and maintain the diaries of assigned Executives timeously and promptly.
Screen incoming emails, posts, phone calls, enquiries and requests, often corresponding on behalf of the manager.
Meet and greet visitors at all levels of seniority.
Arrange for flowers to be sent to staff members who have suffered a bereavement or have been hospitalised for more than 3 days.
Arrange conferences and special functions.
Order calendars and diaries annually.
Book meeting rooms and arrange parking as and when necessary.
Devise and maintain office systems, including data management and filing.
Manage travelling arrangements
Make travel arrangements – including but not limited to arranging visas and accommodation.
Sign off travel at the end of each month.
Ensure that travel authorisation forms are completed correctly, signed and approved by the relevant manager.
End-to end arrangement of management and ad hoc meetings
Co-ordinate and arrange MANCO and senior management meetings.
Prepare and circulate meeting agendas.
Take accurate and professional minutes during meetings.
Arrange and supervise catering for all relevant meetings.
Call special meetings with directors and government officials as and when required by the CFO.
Produce professional documents, briefing papers, reports, presentations and general correspondence.
Carry out background research and presenting findings
Compile monthly medical roster for doctors for circulation in the last week of each month.
Arrange and co-ordinate operations and medical workshops as and when necessary.
Collate and distribute month end reports to assigned Executives.
WHAT YOU'LL BRING TO THE TABLE?
Grade 12.
Secretarial/Administration Diploma/Degree from a SETA accredited institution (with minute taking as one of the subjects).
3-5 years relevant industry experience.
Knowledge of administrative and clerical procedures.
Computer literacy: intermediate level MS Word, Excel, PowerPoint and Outlook Literate and Numerate.
Knowledge of customer service principles and practices.
Multilingualism.
Valid Driver’s License.
Own transport.
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