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Our client, a prominent Family Office, is looking to hire an Executive Assistant to the Director provide strategic leadership and operational excellence in support of the Director.
This multifaceted role includes overseeing the overall functioning of the Office, facilitating creative initiatives, managing resources, ensuring seamless stakeholder engagement, instituting robust systems and processes, and managing a team.
The Executive Assistant will also serve as a representative of the Director and oversee travel and logistics, making informed decisions in the Director's absence.
Responsibilities
Strategic Oversight:
Contribute to the development and execution of strategic plans and initiatives that align with the Office’s long-term vision and objectives.
Establish and oversee systems and processes to ensure the implementation of strategies and long-term planning.
Financial Stewardship:
Oversee the Office’s budget and ensure meticulous financial record-keeping, managing both income and expenses.
Implement financial management systems to improve decision-making and resource allocation.
Operational Leadership:
Implement and optimise efficient systems and processes for day-to-day administrative tasks, including scheduling, correspondence, and document management.
Ensure compliance with employment laws and regulations, overseeing staffing needs, recruitment, and training of employees and volunteers.
Lead and manage a team of professionals, providing direction, guidance, and support.
Project and Campaign Management:
Collaborate on creative projects, campaigns, initiatives, and events, infusing innovative thinking into all activities.
Develop and implement systems for project management, tracking, and reporting.
Stakeholder Engagement:
Cultivate and maintain relationships with key stakeholders, including government officials, religious leaders, and industry luminaries.
Establish communication systems to facilitate open and productive cooperation among various stakeholders.
Travel and Logistics:
Oversee all travel arrangements, including itineraries, accommodation, and transportation for domestic and international travel.
Implement logistics systems to ensure the smooth execution of travel plans.
Representational Duties:
Act as the official representative of the Director at meetings and events, effectively conveying the Director's vision and objectives.
Develop a system for maintaining consistency and alignment in representation.
Decision-Making Authority:
Make informed decisions on behalf of the Director during their absence, demonstrating sound judgment and adherence to the Office’s values and principles.
Qualifications
Bachelor's degree in a relevant field.
Proven experience in strategy and administration, with a focus on strategic functions in leadership or senior management roles.
Familiarity with financial management principles and financial stewardship.
Knowledge of legal and regulatory requirements.
Must have skills
Exceptional organisational and time management skills.
Strong interpersonal and communication skills to engage with diverse stakeholders.
A deep commitment to the values and principles of the Office, including unwavering confidentiality and integrity.
An ability to adapt to evolving priorities and excel in a dynamic environment.
A strategic mindset that guides all tasks and decisions towards long-term objectives.
Proficiency in managing complex projects and diverse teams.
A patient and diplomatic approach to interactions, particularly when dealing with various stakeholders and challenges.
Required Attributes
The Executive Assistant will not only contribute to strategic decision-making and stakeholder management but will also institute robust systems and processes and provide leadership for a team.
This role is integral to realising the Office’s long-term goals, maintaining high operational standards, and achieving sustainable success.
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