Key Performance Areas: –
Organising and Administering events
Capture event plans onto the system
Organise various types of events based on confirmation from the DP&WO Commissioner
Arrange and book venues in accordance with the DP&WO SOP
Order training manuals from National Office when required
Draft invitations and send approved invitations to relevant stakeholders
Compile a list of confirmed attendees per event when no costs are involved
Compile a list of confirmed attendees per event that needs to pay for attendance and forward to Accounts Administrator to issue an invoice and forward the invoice to the attendees via various communication channels
Draft reminder mail and send to confirmed attendees, with the map and directions
Respond to queries from confirmed attendees
Capture the event on the system
Compile documentation/ presentations on behalf of the DP&WO Commissioner when required
Order and distribute required documentation and material on the day of the event
Compile the relevant reports and documents on completion of the training and file in the relevant folders
Compile monthly activity and budget monitoring reports accurately and timeously and distribute to National Office.
Coordinate the approval of the Service Level Agreements and other contracts by sending to the legal department and file as required.
Verify the accuracy and authenticity of evidence to support the delivery of Provincial/ Regional interventions/ activities.
Key Requirements:
Grade 12, National Diploma in Labour Relations (or relevant equivalent).
1-2 years relevant working experience in a service/ HR/ Legal environment.
Proficiency in at least two (2) African languages would be an advantage.
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