Minimum Requirements
Three (3) year (Science or Engineering qualification) or relevant certification (e.g. ICASA SA), Business/Economic/Finance/Management
Three (3) years’ experience in project management and/or administration /financial management
Communication Skills (written & verbal)
Agility in respond to urgent organizational requirements
Project and Investment Management Skills
Advanced computer literacy skills
Analytical and interpretation skills
Financial Management Skills
Knowledge of PFMA and
Administrative Best Practice Frameworks and Models
Duties and Responsibilities
Ensure that the investment/portfolio budgets and expenditure are effectively updated and monitored, so that all people in the unit have updated information with regards to the budget
Draft, capture, track, monitor and report on Unit’s operational budget (Reconciliation with BI System) to the Head.
Ensure that Internal and external customers are aware of units offerings, mandate and keep abreast with the unit’s focus areas
Attend to cases on the CRM system and allocate to the correct Portfolio/Programme Manager within 48 hours. Ensure that progress on cases are updated and resolved appropriately. Report outstanding cases to the relevant Heads and Executives on a weekly basis.
Enable the unit to engage effectively with Stakeholders and client. Arrange workshops with stakeholders as and when required.
Keep a register from all Stakeholders on the impact achieved from TIA investments. (Demographic analysis, Geographic analysis, PDI, Women, Youth)
Perform initial pre-screening evaluations on new applications and issue a feedback report with recommended actions to the Head of the Business Unit for review.
Coordinate and schedule meetings with Internal and External Stakeholders as required, and also ensure all travel arrangements are coordinated, verified and finalized. This includes external experts.
Accompany portfolio/programme managers to on-site meetings to assist with minute taking and follow-up on matters arising.
Ensure proper records management for the Business Unit in compliance with the TIA file plan and records management policy and procedures.
Collate reports of external experts and present to the Portfolio of Programme Manager, or Unit Head as required.
Prepare disbursement packs for sign-off. Ensure that disbursements take place in specified timeframes.
Update investments dashboards with the statement of progress during the Investment review phase
Collect and collate information to compile relevant reports (Coordination and completion of Unit monthly reports)
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