Specific Role Responsibilities
Monitor vehicle invoicing & deliveries
Ensure that procedures are in place that prevent vehicles from being delivered that are not yet invoiced
Vehicles invoiced should be delivered within 4 working days
Ensure that vehicles invoiced “Inter-branch” is reversed if not delivered after 4 days and only re-invoiced on date of delivery
On the last day of the month all vehicles debtors need to checked and cash deals invoiced not yet delivered must be reversed
All deal Files to be checked and signed by Accountant by 15th of the next month. (Try to do this before final payroll information is due
Control demo’s – Cleanliness / Fines / Accidents / Loan vehicles
Ensure that demos are inspected for any damages on a monthly basis
Accidents needs to be reported within 24 hours and documentation needs to be completed in 5 days
Follow up on traffic fines received – check that it is the dealership’s fines and who the driver was
Where fines can be traced AOD’s need to be signed
Check loan forms for vehicles are complete and faxed to at Motus(this has to be done weekly)
Process Depreciation on vehicles on the 1st day of the month
Monitor Trade Sales
All trade Sales to be authorized by DP and GM before invoiced and delivered.
F&I 5.9.1 Recon to be done between inteli-app and Drive at month-end
F&I to give Accountant copies of all signed policies (Back-End products)
F&I to sign recons done by Accountant (Audit File Recons)
Back-End policies to be paid over to Supplier and follow-up on any policies sold not yet paid over.
Vehicle purchase account
Vehicle purchase account should be checked daily
ueries to be resolved daily
Payments (EFTs) should be loaded and paid within 48 hours.5.11 Attendance register
Ensure that department managers submits an attendance register for their department by the 2nd working day of the new month
Vehicle accessory accruals
“Unreceived Cost” report to be checked once a week (stock controller to give you a signed report with comments weekly)
Variable Margin and Specials from HASA
Recon for VM to be done once a month (this must be signed off by the RFM & DP)
Copies of all VM correspondence and Specials from HASA to be printed and kept in a separate file.
Copy of the current month’s specials / VM received should be attached to your NL Recon in your audit file
Reporting
You will be required to do reporting as allocated for the Importer, Head Office and Regional office
Other
Due to the responsibility of your job there is always going to be issues that needs to be addressed outside of your Job Description that you will be held responsible for
Always attempt to sort out queries yourself, should you not be successful ask for assistance from Regional Office
Report all risks to GM, DP and Regional Financial Manager timeously
Ensure that the company’s best interest is always your first priority
To maintain flow of financial information to senior managers, so that progress on objectives may be measured
Ensure timely submission of payroll packs, commission calculations, payroll reconciliations and pay slips
Ensure completeness, accuracy and timely submission of monthly audit file. Follow up and clear reconciling items timely
Be a reliable second in charge to the DP
Qualifications and Experience
Matric or equivalent
Relevant degree / diplomaSkills and Personal Attributes
REQUIREMENTS:
Minimum of 3 years accounting experience in a dealership
Any Tertiary Qualifications in Finance
Experience in using the Drive system is a pre-requisite
Deadline driven individual who can work independently and as part of a team
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