JOB REQUIREMENTS
KNOWLEDGE AND EXPERIENCE
Grade 12 with 2 years’ relevant experience
Excellent computer literacy in MS office applications
Must be fully bilingual; must be fully conversant in Afrikaans and English
Valid driver’s license
SKILLS
Ability to work independently combined with excellent interpersonal skills
Analytical and problem solving skills
Time management skills
Attention to detail
Excellent administrative skills
COMPETENCIES
Accuracy
Assertiveness
Self-Confident
Detail Orientated
People Skills
Punctual
KEY RESPONSIBILITIES
Completion of auction admin and accounting:
Create auction in auctioneering program.
Register buyers and sellers.
Input action roll.
Conclusion of buyers/seller accounts on auctioneering program.
Processing payments from buyers in accordance with terms selected at registration.
Handing out, completing and input of complete buyers’ information on computer.
Input of sellers’ information – Name Address, type of animal, etc.
Input of weights, prices and buyers’ information.
Print Sellers/Buyers’ invoices and ensure that it is signed.
Reconcile buyer and seller quantities and correlate to auction roll.
Bank and Auction Reconciliations:
Print list of accounts receivable.
Print payment method report and reconcile to cash received.
Compare with auction summary and do a reconciliation of the auction.
Deposit any cash receipts within 24 business hours.
E-mail auction file and supporting documents to business area administrative coordinators.
Client Services:
Handle all enquiries from sellers, buyers, clients and personnel pertaining to the auction.
General Duties:
Any other instructions as received from managers.
Administrative Responsibilities:
Ensure that computers, accessories, paper, toner/ink, electric cables, buyer cards, calculator and stationery are readily available at auctions as per checklist.
Ensure that the administrative bio-security measures are in place. (APAC registration, State veterinarian contact details, terms and conditions, other important notices)
Complete K1 for new buyers/sellers and K3 for changes in information.
Maintenance of laptops and printers.
File auction documentation.
Maintain archives of auction files.
Follow up on debtors as requested by business area manager (support function).
Click Here To Apply
