Duties
Personal, telephonic and electronic communication, internal as well as external;
Secretarial and other general administrative duties;
Handling access control, general enquiries of students, visitors, the University and general services;
Providing administrative support to personnel, including booking venues, reporting and following-up about faults, purchases and requisitions, internal communications, academic information,
administrating module evaluations, coordinating courier and postal services, copying and scanning, stationery;
Liaising with other departments/divisions and universities;
Booking venues for meetings;
Setting up, checking and testing all technical equipment prior to scheduled meetings;
Drafting the agenda;
Taking and typing of minutes, reports and general correspondence;
Maintaining the departmental website and social media.
Job Requirements
Relevant post-matric qualification;
Excellent professional communication skills in at least two of the three official languages in the Western Cape;
Proven secretarial and administrative experience;
Proven computer proficiency (MS Word, Excel, Outlook, Internet);
Initiative and the ability to work independently;
Excellent organisational and time-management skills;
The ability to work in a team;
The ability to function under pressure and handle multiple demands;
The ability to think ahead.
Recommendation
Knowledge and experience of the administrative and computer systems of Stellenbosch University;
Experience of regular contact with students, university staff and the general public;
Knowledge and experience of electronic learning and teaching platforms (e.g. SUNLearn);
Experience with website management update;
Knowledge of General Linguistics as a field of study.
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