DUTIES:
Office Administration & Coordination
- Support general administrative operations to ensure smooth and efficient workflow within the unit.
- Maintain and organize office records, files and documentation, in compliance with organizational policies.
- Manage office supplies, inventory and procurement processes, and ensuring optimal stock levels.
- Handle confidential information and documents with discretion, adhering to established confidentiality protocols.
Executive & Secretarial Support
- Manage schedules, appointments and correspondence for senior staff.
- Coordinate meetings, including scheduling, preparing agendas, taking minutes and following up on action items.
Travel & Logistics Management
- Process travel advances and related documentation for the unit’s staff promptly.
- Handle Oracle request, track approvals, and ensure compliance with organizational policies.
Operational & Compliance Support
- Maintain accurate stock inventory records and ensure timely stationery and office supplies replenishment.
- Support budget tracking and expense monitoring related to administrative functions.
- Ensure compliance with office policies and procedures, guiding staff as needed.
General Administrative Support
- Assist in the preparation of reports, presentations and official correspondence.
- Liaise with internal and external stakeholders on administrative and operational matters.
- Provide support for office events, workshops and training sessions.
- Perform any other duties as may be assigned by the Supervisor.
Requirements
QUALIFICATION:
- BSc/HND in Business Administration, Public Administration or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.
COMPETENCIES:
The ideal candidate must:
- Have high level of professionalism and integrity.
- Possess strong inter-personal skills and be a good team player.
- Be adaptable and willing to take on diverse administrative tasks.
- Demonstrate strong problem-solving skills and attention to detail.
- Possess excellent organizational, communication and multitasking skills.
- Be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ERP systems.
- Have ability to work independently, prioritize tasks and handle confidential information with discretion.
- Have time-management skills and the ability to meet deadlines.
