Felton Energy Services Ltd (FESL) is an indigenous oil & gas procurement, operation and maintenance company in Nigeria. The company was established to supply global customers with Electrical, Mechanical, Industrial and Engineering Products, on time and at the most competitive prices.
FESL has unrivalled commitment to the Oil & Gas Industry and has gained support of the leading manufacturers which ensures our solutions are at the forefront oftoday’s technology.JOB DIMENSIONS
Financial Measure:
Processes regular expense notes/claims and other allowances for all expatriates in the affiliate
Unit Measure:
Approximately 180 Inpatriates (Residents and dependents as well as Rotationals) and yearly average of 40 nationals going on INTASS
ACTIVITIES
Expatriate Administration
Before Arrival of Expatriate: Provides all necessary information (documents required for administrative purpose, school options, logistics/airport reception etc) and gives clarification to concerns of expatriates.
On Arrival of Expatriate: Assists in reception and induction. Processes account opening letters, hires expatriate on HR Direct, Requests SAP Account creation, provides information on car purchase options/process car loan request and advices TSA or TGI. Resolves administrative challenges while ensuring general consistency.
During Assignment Stay: Manages travel entitlements and other allowances in line with the RAPMI and
Instruction d’Application.
At the End of Assignment: Ensures hitch-free departure formalities of Impatriates and their families.
INTASS Administration
Initiates expatriation dossier as soon as the staff is identified
Follows up with the Talent Managers, immigration services, Hierarchies and Visa team for staff going on expatriation
and Long Duration Training assignments to France and other countries.
Organizes departure support for staff and families (tickets, personal effects shipping, temporary accommodation etc.)
Provides supportfor INTASS arrivals; staff comingback from expatriation(logistics, support,temporaryaccommodation
if required, arrival of personal effects, etc.)
School Liaison
Liaises with schools for space reservation for children before arrival
Ensures accuracy and handle processing of school fees invoices
Periodic visits to school to foster better relationship
Finance/Payment Processing
Launches periodic allowance payments (Travel allowance, Drivers’ allowance, etc..) as at when due
Launches and processes monthly salary advance
Verifies and processes mission and other expense claims in line with TEPNG Regulation
Others
Supports the coordination/implementation of the yearly induction seminar for new expatriates and Cross Postee
Returnees
Ensures compliance with the Group’s cost efficiency initiatives.
Carries out any other duties/projects as assigned by the hierarchy
CONTEXT AND ENVIRONMENT
Managing the administrative process of expatriates and INTASS staff when contacted at short notice
Relating with personnel with different temperament resulting from their diverse nationalities and culture
Regular communication with HQ, TGI and other departments within the affiliate
Difficulty in dealing with staff spread over different locations
Delays and repetitive actions due to absence of feedback from managed population.
ACCOUNTABILITIES
Accurate and up-to-date information of Expatriates and family on HR Direct.
Hitch-free arrival and departure of personnel and family.
School year running smoothly without disruptions resulting from non-fee payment.
Timely payment of periodic allowances
HSE OBJECTIVES
Consistent application of and compliance with COMPANY Rules and HSEQ protocols.
Drive HSEQ culture and behavior within team and in interactions with employees.
QUALIFICATIONS / EXPERIENCE REQUIRED
A degree in any of the Social Sciences with a minimum of 5 years work experience
Knowledge of human resources policies & procedures
Knowledge of French is an added advantage
Excellent interpersonal relationship skills
Ability to work in a team and to work under pressure, with minimum supervision,
Ability to use Microsoft Office tools, data management and process tools – HR Direct/SAP/STAR
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