Qualifications
A relevant certificate, diploma or alternative qualification preferably in Office administration
Knowledge, Skills and Experience
Knowledge:
Reconciliation of Accounts (Expense Accounts, Auto Card, Revamp Casuals and Advertising etc)
Travel coordination (executing and coordinating travel arrangements)
Report writing
Monthly meetings records
General office functions
Skills:
A working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint and MS Office 365)
Excellent language skills (verbal and written) in English, and ability to converse in a second official language would be a benefit.
Planning and organizing skills
Be able to work independently and strong “sense of urgency”
Excellent attention to detail
Experience:
2 years’ experience performing an administrative or supportive role.
Key Responsibilities
Analysing and generating relevant weekly and monthly reports in order to further our Operations objectives
Preparing and handling all incoming and outgoing correspondence, minutes and documents
Organizing functions/meetings and appointments
All other general office functions
Ordering stationary and consumables
The monthly reconciliation’s of Operations accounts (Expense accounts, Auto Card, Revamp Casuals, and Advertising/Bromides etc)
Scheduling of meetings for team members
Collating and distributing minutes/memorandums following meetings
Executing and coordinating all travel arrangements
Ensuring the reception to the office reflects Phadima through effective customer service and professional answering of the switchboard
Office management – cleaning, maintenance and well being
Click Here To Apply