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Core Purpose
Provide administrative, coordination, information and support services to the HCM Business Partnering team and HCM Executive.
Key Performance Areas
Talent Attraction:
- To draft the Application to Recruit forms, Job specifications where applicable in support to line managers.
- To load approved roles on the company’s ATS (Applicant tracking system) for the BP’s review.
- To conduct telephonic screenings with longlisted candidates.
- To schedule interviews with candidate/s and interview panel, book boardrooms and share MS Teams meeting links where applicable.
- To request and collect recruitment documentation – qualifications, ID, payslip, etc.
- To draft contract of employment letters and compile recruitment packs for the BP’s review.
- To process changes to approved contract/s of employment where required.
- To complete reference checks and verification checks with the provider
- Recruitment agency administration – to draft agreement/s for the BP’s review and to load on the company’s ATS.
- New Employee Onboarding:
- To liaise with the respective HCM Officer to ensure completion of the onboarding process before employee’s commencement.
- To schedule/co-ordinate the monthly HCM inductio with the respective BP and new employee/s
Contract Administration/Amendments:
- To draft letters/internal forms for BP’s review and co-ordinate approval
Meetings Administration:
- To draft meeting invites and compile respective mailing lists.
- To compile HCM Meeting Minutes.
- To track attendees acceptance and meeting conflicts, booking of boardrooms where in-person.
- To manage HCM Executive’s diary.
HCM reporting administration:
- To capture new employee data for Recruitment report/stats
- To follow-up weekly with BP on assigned positions and update recruitment sheet/ATS
- Capturing exit interview data for employee termination stats/report
- Other related administration for reporting purposes
Job Requirements
- Qualification: Bachelors degree/National Diploma specialising in Organisational Psychology/Hurman Resources Management
- Experience: 1 year experience in a HCM/HR Administrator role for a medium to large consulting company.
Person Requirements
- Knowledge, Skills and Abilities (KSAs)
Knowledge:
- Working knowledge of BCEA, LRA, EEA, SDA
Skills
- MS Office applications (Intermediate to Advanced level)
- Problem Solving
- Time Management
- Verbal & Written Communication
Abilities:
- Assertiveness
- Take initiative
- Pay attention to detail
- Organised & Structured