Job Description
Deal with strategically sensitive and confidential information
Diary and e-mail management – assisting in effective time management
Prepare for and organise meetings/conferences/functions and other general group activities
Co-ordinate and reconcile travel arrangements
Screen telephone calls and pro-actively deal with queries
Liaise with customers – both internal and external
Co-ordinate presentations and develop required documentation
General admin and filing
Ordering of stationery
Minute taking
Capture & follow up on supplier invoices and expense reports
Monthly and adhoc report collation
Minimum requirements;
2-3 years proven secretarial experience and skills at a personal assistant level
Ability to communicate effectively – excellent verbal and written skills
Computer literate – Ability to use MS Office (Word, PowerPoint, Excel, Outlook)
Ability to use own initiative and be proactive
Ability to work independently and decision making-ability
Ability to work effectively in a pressurised environment with high volumes of varied work
Efficient and accurate with attention to detail
Excellent planning and organising skills
Varied working experience and maturity is important
Good interpersonal and relationship building skills
Customer Service Orientation
Self-starter with the ability to work independently with confidence
Manage and administration of purchase orders
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