Duties and responsibilities
Dealing with Patent Court, High Court (Designs) and Appeal Court matters
Drafting routine affidavits, notices and applications
Collating (and copying) of annexure for affidavits/other documents
Finalising affidavits and pleadings for signature
Arranging for and attending to signing of documents
Preparation of basic forms for filing with Registrar
Drawing of revenue stamps
Arranging for services on High Court and Registrar of the Patents Court
Assisting with preparing of litigation papers as well as paginating and indexing of such papers
Filing in files and on worksite and maintaining court, counsel and own records
Writing of routine letters to clients/Registrar (restorations of patents)
Typing/editing of documents/faxes/letters for partner, as well as for PA’s and CA’s allocated to partner (dictation and copy typing)
Typing of correspondence and claims
Typing and sending of claim vettings
Assisting with preparing and filing of amendments (when required)
Billing files, including preparing full billing data and costing (and notation) of files
Attending to credit Notes and dealing with account queries
Requisition cheques /electronic transfers for payment of agents/service providers/etc
Arranging for deposit of cheques (payments) into agents’ bank accounts
Following up on overdue payments from clients
Clearing of suspense list on an ongoing basis
Opening new files on Litigation computer system
Large volumes of dictation work
Answering telephone and screening calls
Liaising with clients telephonically and in person
Liaise with clients/agents from time to time to set up consultations
Arranging venue/s for consultations
Sending and receiving e-mail
Photocopying of various documents
Scanning of documents to dispatch with e-mail messages
Ordering stationery
Making travel arrangements (book air tickets, rented vehicles, hotel bookings, claim refunds)
Requirements
Skills and knowledge
High level of initiative and being pro-active in the practice
Ability to prioritize and deal with urgent matters promptly and efficiently
Solid understanding of relevant legislation
Ability to work independently, to work under pressure, to use initiative and meet deadlines
Good administrative skills
Must be flexible regarding time
Excellent communication skills
Computer literate in MS Office Suite
Typing speed of 60+wpm
Qualification/s
Matric/National diploma or equivalent qualification
Secretarial Diploma or equivalent experience
Excellent typing skills
At least 5 years experience in a similar or High court litigation background
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