Ensure Financial and Operational Procedures, company code of Ethics and Quality Management systems are adhered to.
3 way check on job (quote and purchase order vs job)
Create slims proforma invoice (in order to pull through to BOSS) for both COD and 30 day accounts
Request sales orders on BOSS system
Upload SLIMS pro-forma invoices.
Keep record to ensure all jobs invoiced in slims are loaded to BOSS.
Assist operations with client financial requirements and requests.
Facilitate COD requests to get clients loaded on to SGS system
Sending COD pro-forma invoice to clients for payment and do follow-ups
IDN's: Compiling and processing of data
Quality & Health & Safety System
Adhere to all quality and safety requirements of the SGS management system.
Actively participate in safety related activities.
Always wear appropriate protective clothing (where required).
Adhere to all relevant HSE procedures and protocols.
Keep workplace and equipment neat and tidy.
Perform Health and Safety inspections in designated areas.
Report deviations and communicate instructions to improve and maintain the quality system.
Slims Order Management & Invoicing
Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
Other specific authorities as indicated on the Agri Food Laboratory Designated Staff List
Grade 12 – Matric Exemption
2 years administration, lims system and data capturing experience.
Exposure and knowledge of applicable financial environment.
Computer literacy in Word, Excel, Outlook
Good communication and interpersonal skills
Languages: Proficiency in English (Read, Speak, Write)
Any other languages an added advantage
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